Job Description

Executive Assistant - North Phoenix, AZ

SUMMARY Schedules appointments, gives information to callers, relieves executive of clerical work and minor administrative and business detail by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by executive.
  • Takes dictation in shorthand or by machine and transcribes notes on computer or transcribes from voice recordings.
  • Composes and types routine correspondence.
  • Organizes and maintains file system, and files correspondence and other records.
  • Answers and screens executive's telephone calls, and arranges conference calls.
  • Coordinates executive's schedule and makes appointments.
  • Greets scheduled visitors and conducts to appropriate area or person.
  • Arranges and coordinates travel schedules and reservations.
  • Conducts research, and compiles and types statistical reports.
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
  • Makes copies of correspondence or other printed materials.
  • Prepares outgoing mail and correspondence, including e-mail and faxes.
  • Orders and maintains supplies, and arranges for equipment maintenance.
  • Develop an understanding of Credit Union philosophy, organization, bylaws, and operational procedures and comply with the requirements of the Bank Secrecy Act, AML, OFAC and all other applicable State and Federal Financial Institution Regulations.

Education and/or Experience

High school diploma or general education degree (GED); five to ten years secretarial/administrative experience supporting one or more executive team members. Excellent computer/word processing and spreadsheet experience.

2355 W. Pinnacle Peak Rd., Phoenix, AZ 85027 USA

Application Instructions

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